Turn any dictaphone, phone, or call recording into a structured clinical note—no internet connection required at the point of care.
Why Offline Transcription? 🎧
Challenge | Scribeberry Solution |
Spotty Clinic Wi‑Fi | Record on your smartphone or digital recorder, then upload when you’re back online. |
Rural & Remote Practice | Capture full encounters in remote communities; transcribe later with medical‑grade accuracy. |
Telephone Dictation Habits | Keep your trusted dictaphone workflow while gaining AI‑powered note generation. |
Compliance & Ownership | Audio never leaves your device until you choose to upload; encrypted in transit & at rest. |
Step‑by‑Step: From Recorder to Ready‑to‑Sign Note
Total user time: ≈ 60 seconds (upload) + AI processing
Step | Action | What Happens |
1. Select “Transcribe Audio” | Blue + button → Transcribe Audio | Opens file‑picker window. |
2. Upload File | Choose WAV, MP3, M4A, or AAC (≤ 2 GB) | File immediately encrypted & queued. |
3. Pick Template | SOAP, Operative Note, Psychiatry MSE, Rehab Progress, etc. | Guides AI formatting & headings. |
4. Generate | Click Generate Note | Scribeberry converts speech → text → polished note. |
5. Review & Export | Copy to EMR, Smart Push, PDF for patient, or secure email. | Ready to sign or further edit via chat. |
Supported Audio Sources 📂
- Smartphone voice‑memos (iOS & Android)
- Olympus / Sony digital dictaphones
- Telehealth platform recordings (Zoom, Meet, Doxy)
- In‑clinic phone systems (.wav export)
- Multitrack conference mics (merges channels automatically)
Accuracy Boosters 🩺
- 16 kHz+ Sample Rate → clearer medical terms.
- Quiet Room → less background noise to clean.
- Name the File Smartly → “2025‑07‑29 – Dr Lee – Prenatal Visit.wav” helps auto‑populate metadata fields.
- Use Macros After Upload → “Insert .PE normal” expands full physical exam in one click.
Specialty Use‑Cases
- Family Medicine: bulk‑upload evening dictations for 20 chronic‑disease reviews.
- Psychiatry: long therapy session recordings transcribed with speaker diarization.
- Orthopedics: post‑op ward rounds captured on handheld recorder.
- Emergency Medicine: low‑connectivity ambulance dictations processed once back at base.
FAQ
Is the raw audio stored permanently?
No. Files are deleted 24 hours after successful transcription or immediately if you click Delete. Only encrypted text remains in your account.
Maximum length or size?
Up to 2 GB or ~12 hours per file. Break longer recordings into parts for faster turnaround.
Multiple speakers?
Yes—optional “Detect Speakers” toggle separates clinician vs. patient vs. nurse.
Can I combine offline transcription with online Ambient AI?
Absolutely. Upload offline files for past visits, then convert them into structured notes using the “Ask Scribeberry” Feature
Get Started in Under a Minute
- Record your encounter offline.
- Login to Scribeberry → Transcribe Audio.
- Upload, Generate.
No signal? No problem. Scribeberry turns offline recordings into ready‑to‑sign clinical notes—whenever you’re back online.